Mutual Interest Groups

Mutual Interest Groups (MIGS) Oversight Committee

1. Composition.
   1. Mutual Interest Groups are groups of nurses who are members of the Kansas State Nurses Association who have been or hereafter may be organized based on shared nursing practice interests or geographical boundaries. KSNA Mutual Interest Groups shall be reviewed annually by the KSNA Board.
   2. Mutual Interest Groups Oversight Committee will be chaired by the KSNA Vice President and consist of Chairs of each approved MIG.
2. Role
   1. The MIG Oversight Committee Chair will serve as a communication and support connection between the KSNA Board of Directors and approved MIGs.

MIG Operating Guidelines:

Policy: The KSNA will support the formation and operation of member Mutual Interest Groups (MIGs) the purposes of which must align with the mission, vision, and values of the KSNA.

• Each KSNA MIG will submit an application for approval to the KSNA Board of Directors (See MIG Approval Form).
• Each KSNA MIG annually and/or at the completion of MIG will submit goals and activities.

Procedures:

• To Start a MIG
• Identify your concept/topic
• Identify who will act as the facilitator/representative
• Complete the application form and submit with the names of interested KSNA members
• Submissions may be made through the ksnurses.com website.
• The KSNA Executive Director will send the applications to the KSNA President and Vice President
• Allow two weeks for approval.

Reporting Requirements:

• Each facilitator/representative will submit the following reports to the KSNA Board of Directors (President) and Executive Director.
  • Reports
    ✔  Initial report of MIG activities (required within 30 days of organizing)
    ✔  Quarterly Report of MIG Activities Develop a QR Code for reporting
    ✔  Post Event Report (required within 30 days of completing event)
    ✔  Annual MIG Report for the KSNA Annual Reports (needs to be submitted to the board by August 15th)
• Responsibilities of KSNA:
  • Provide opportunities to create new MIGs.
  • Approve formation of new MIGs fulfilling identified criteria.
  • Approve MIG annual proposals and funding requests, meeting predetermined criteria.
  • Provide financial services to all MIGs, as funds allow.
  • Verify that all MIG members are members of KSNA/ANA.
  • Send communications to MIG members, as requested.
  • Provide MIG space in quarterly Kansas Nurse.
  • Provide MIG space in Annual KSNA Supplement of Reports.
  • Provide Zoom and/or Teams capability, within approved budget.
  • Serve as the archive for MIG materials as provided to KSNA.
  • Provide website space (within KSNA members only page).
  • Dissolve MIGs that conclude their intended activities or do not meet identified goals and expectations.
  • Provide event management support that includes:
    • Negotiate and sign all contracts and serve as official point of contact for the event with the venue.
    • Issue appropriate W-9 and 1099 to all speakers who are compensated through KSNA
    • Assist MIG members to complete CE paperwork as required by the Midwest MSD Continuing Education Provider Group for review and issuance of American Nurses Credentialing Center’s Commission on Accreditation criteria. Provide all materials related to CE process including CE Verification of Attendance, CE Evaluation Forms and CE certificates.
    • Assist to develop and email event brochure, if applicable. All event marketing must be approved by KSNA.
    • Assist with online registration forms, fees, and financial processes.
    • Provide list of registrants for event, nametags, and on-site support, if resources allow.
    • Pay all approved event expenses and develop a financial report on income and expenses to share with the MIG facilitator/representative and the KSNA Board of Directors. Assist MIG members to complete event proposal/report.
    • Summarize evaluation forms and submit all CE related records.
• Responsibilities of KSNA Mutual Interest Groups (MIGs)
  • Assure that KSNA is provided with a current and accurate list of MIG members, along with names and roles of MIG leadership.
  • Prepare an annual proposal of the purpose, goals, and activities of the MIG and submit to the KSNA Board no later than 45 days prior to the MIG approval date (as determined annually by the KSNA Board).
  • Comply with MIG Oversight Committee requirements as outlined by the KSNA.
  • Provide the following for events:
    • Coordinate activities and events with the KSNA Executive Director.
    • Identify purpose, objectives and agenda, recommend content, topics, speakers, and budget for the event. Share all speaker contacts with KSNA staff. Include MSD Nurse Planner in all event planning committee meetings that will involve nursing continuing education.
    • Submit Event Proposal to KSNA Board by October annually in order to be included in the next budget year. In the event a new offering is needed that has not been budgeted then an Event Proposal must be submitted a minimum of 90 days prior to events providing CE, or as soon as possible for other non-CE events and will be evaluated for consideration.
    • Provide a list of suggested exhibitors and sponsors. Obtain commitment from sponsors willing to underwrite the event, as applicable. Use appropriate sponsorship forms.
    • Make recommendations regarding brochures for workshop.
    • Designate a person to complete required continuing education forms for submission to Midwest MSD Continuing Education Provider Group in close partnership with KSNA staff.
    • Provide on-site implementation (i.e. introduction of speakers, registration check-in, CE moderating activities, etc.).
    • Write letters of appreciation to speakers, sponsors, and exhibitors at the conclusion of event.
• Plan and complete MIG activities as identified in the annual MIG proposal.
• Provide an annual report of accomplishments and status of identified goals to the KSNA Board of Directors for the annual supplement of reports.